The SAP S/4HANA Recruit-to-Retire process integrates workforce with other processes:

• SAP Signavio S/4HANA Business Transformation
• SAP S/4HANA Source-to-Pay Intelligent Enterprise
• SAP S/4HANA Lead-to-Cash Intelligent Enterprise
• SAP S/4HANA Digital Supply Management
• S/4HANA Digital Supply Chain Warehouse Management

SAP S/4HANA Recruit-to-Retire Cloud Intelligent Enterprise

Recruit-to-Retire traverses multiple SAP Cloud Business applications such as SuccessFactors Employee Central / Payroll, S/4HANA Cloud, Fieldglass or Concur. Each of these cloud solutions can take over specific tasks and leading roles in the Recruit-to-Retire subprocesses:

It depends on the system landscape which tasks are taken over by each cloud solution.

Recruit-to-Retire Integration Scenarios

SAP Cloud Platform Integration offers predefined, packaged integration content for SAP Cloud solutions like SuccessFactors, Fieldglass and Concur.

Scope items JB1 (Core HR with SF EC) and 1FD (S/4HANA Employee Enablement) have to be activated for employee integration.

Cost center replication from S/4HANA Cloud to SuccessFactors is handled without Cloud Integration service. Master Data Integration is the latest solution for cost center replication. Legacy integrations with communication arrangement SAP_COM_0056 can be migration with a configuration object to use the new UUID primary key.

One aligned common people and cost center data model reduces integration efforts. The central master data integration service enables 1:n hub integrations instead of Cloud Integration service point-to-point integrations.

Total Workforce Management

Fieldglass is a vendor management system (VMS) to manage projects and services for contingent labor and external services activities. Fieldglass handles spend and procurement transactions for a variety of Statement of Work (SOW) engagements. SOW describe work requirements for e.g. projects, offshore/offsite, independent contractors, managed programs, business services and Business Process Outsourcing (BPO).

Total Workforce Management brings together external workers of SAP Fieldglass with position data and internal employees in the SuccessFactors employee central component. The integration enables similar requisition requests with contingent and internal worker profiles and analytics with total workforce data.

iRPA S/4HANA Integration Use Cases

Some iRPA Use Cases are:

• inform project leads about terminated employees fetched from SuccessFactors Employee Central (4P4)
• automate sending recruitment offer letters to candidates

Organizational

• Organizational Unit describe the business units in the enterprise

• Organizational Structure

  • structures
    • enterprise structure
      • client, company code, personnel area and subarea
    • organizational charts
    • personnel view
  • is defined by relationships between multiple organizational units e.g. persons, jobs, positions, cost center

• Organizational Plan

  • is made up of several separate hierarchies and catalogs that are related to one another like organizationional structure, reporting structure, job index

• Personal area

  • subdivision of a company
    • organized according to personnel
    • represents different locations or reporting areas
    • assigned to company code

• HR organization units

  • Jobs represent a unique classification of responsibilities as base for positions
  • Positions are the individual employee assignments
  • Persons hold positions with additional information as logical grouped data fields (infotypes) in personal administration
  • Cost centers can be assigned to organizationional units and positions

• HR data

  • InfoTyps group data fields logically together
  • Personnel File represents all info types with maintained records for personnel number

• Maintaining HR data

  • Single screen
  • Fast Entry for multiple info typs
  • Personnel Action as sequence of info types to map a personnel process

• Manager Self Service actions

  • planning of costs, budget, headcount, compensations)
  • change request of employees
  • recruit employees

• Employee Self Services

  • enter travel expenses, work times, time off, bank and personal information, training enrollment
  • view who's who, benefits

SuccessFactors HXM Suite

Some Components of the cloud-based solution:

• Employee Experience Management
• Core and Payroll
  • Employee Central offers
    • HR data, Time and Organization Management
    • recruiting, onboarding and learning features
  • Central Payroll
  • Time Tracking
• Talent Management
• total workforce overview with HR Analytics and Workforce Planning capabilities